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Student Rights |
The College abides by the Berkeley Campus Policy Governing Disclosure of Information from Student Records. The Office of Undergraduate Advising and each of the College's department offices have established procedures for implementing the campus policy. Copies of the Berkeley Campus Policy Governing Disclosure of Information from Student Records (1994) are on file in the Office of Undergraduate Advising, 113 Campbell Hall.
Public Records
The following types of information kept in the Office of Undergraduate Advising are considered matters of public record and are available upon written request. The information is not released if the student has requested in writing that it not be disclosed as a matter of public record. In case of clear necessity, inquiries by phone or in person will be honored.
Name of student
Date and place of birth
Dates of attendance
Most recent previous educational institution attended
Major (if declared)
Degree(s) granted
Date degree(s) granted
Honors received
All other records are considered confidential.
The following persons have access to these records: the deans, the ombudspersons, the College advisers, and the College office staff. Other campus personnel are granted access when such access is necessary for the normal performance of their assigned duties. The procedures by which students and persons outside the campus may gain access to records and challenges of records are available in the Office of Undergraduate Advising, 113 Campbell Hall. Students have the right to inspect their own confidential records, provided they present adequate identification.
Student Record Archives
Complete records of graduates of the College are kept for two years after graduation and the conference card (which records action on petitions and contact with advisers or deans) for another three years. Complete records of students with inactive files are kept for five years; College evaluations of transfer work and conference cards with numerous entries are kept for another 20 years. Grade records of current students are destroyed as current copies are received.
Nondiscrimination Statement
The University of California, in accordance with applicable federal and state law and University policy, prohibits discrimination, including harassment, on the basis of race, color, national origin, religion, sex, physical or mental disability, medical condition (cancer-related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or status as a covered veteran (special disabled veteran, Vietnam-era veteran or any other veteran who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized). This nondiscrimination policy covers admission, access, and treatment in University programs and activities. Inquiries may be directed as follows:
Sex discrimination and sexual harassment:
Nancy Chu
Title IX Compliance Officer
(510) 643-7895
Disability discrimination and access:
Sarah Hawthorne or Derek Coates
A.D.A./504 Compliance Officer
(510) 643-5116 (voice or TTY/TDD)
Age discrimination:
Alan T. Kolling
Age Discrimination Act Coordinator
(510) 642-8471
Other inquiries may be directed to the Academic Compliance Office, 200 California Hall #1500, (510) 642-2795.
Student Right to Know Act
The University of California, Berkeley, maintains a reference guide of safety information and procedures, annual campus crime statistics, and emergency/disaster preparedness information. For a copy of this report, "Safety Counts," call, e-mail, or write the Police Department Campus Safety Programs, (510) 643-6442, ucpolice@uclink.berkeley.edu, or University of California, Berkeley, Police Department, Attn. Campus Safety Programs, 1 Sproul Hall, Berkeley, CA 94720-1199.
